ISO 22745-20:2010(E)

7 Procedures

7.1 General

The key procedures that a DMO shall use to maintain an OTD are:

A DMO may define other procedures for its operation.

7.2 Register Consensus Organization

This procedure is used to add an organization to the list of consensus organizations authorized to submit terminology to an OTD. Figure 1 shows a flowchart of the procedure.

Step 1:

An authorized official of the consensus organization submits a CORR to the secretariat of the DMO for the OTD.

Step 2:

The secretariat checks the CORR for completeness. If the CORR is incomplete go to step 5.

Step 3:

The secretariat verifies that the organization meets the requirements for a consensus organization. If the organization does not meet the requirements, go to step 5.

Step 4:

The secretariat records the CORR as accepted, assigns identifiers for the consensus organization and the ROCO, and updates the list of consensus organizations.Go to step 6.

Step 5:

The secretariat records the CORR as rejected.

Step 6:

The secretariat notifies the submitter of the action taken. If the CORR was accepted, the notification includes the assigned identifiers.


Procedure Register Consensus Organization

Figure 1 — Procedure Register Consensus Organization

Table 1 — Times for steps for procedure Register Consensus Organization

Step Time

1

0

2

5

3

7

4

3

5

3

6

1

7.3 Add Concept

This procedure is used to add a new concept to an OTD. Only a registered ROCO may submit a new concept. Figure 2 shows a flowchart of the procedure. Table 3 shows the time allowed for each step. In the case of steps performed by the secretariat, the time given for a step is the maximum time; the secretariat may complete the step sooner.

Step 1:

A ROCO prepares a NCR and submits it to the secretariat of the DMO for the OTD. Table 2 shows the required content of a NCR.

Step 2:

The secretariat checks the NCR for completeness and that the submitter is a registered ROCO for a registered consensus organization. If the NCR is incomplete or the submitter is not a registered ROCO, go to step 6.

Step 3:

The secretariat issues a concept identifier and an identifier for each term, definition and image included in the NCR

Step 4:

The secretariat records the NCR as approved.

Step 5:

The secretariat adds the new concept and associated terms, definitions and images to an OTD master database. Go to step 7.

Step 6:

The secretariat records the NCR as rejected.

Step 7:

The secretariat notifies the submitter of the action taken. If the NCR was accepted, the notification includes the assigned identifiers.


Procedure Add Concept

Figure 2 — Procedure Add Concept

Table 2 — Content of a NCR

Header section
Occurrences: 1

Element

Number of values

Recommended format

Consensus organization identifier

1

Organization identifier, as assigned by the secretariat under procedure Register Consensus Organization (see 7.2)

Representative of consensus organization identifier

1

Person identifier, as assigned by the secretariat under procedure Register Consensus Organization (see 7.2)

Concept type name

1

One of the following, if applicable:

  • 01 — class;

  • 02 — property;

  • 03 — feature;

  • 04 — representation;

  • 05 — unit of measure;

  • 06 — qualifier of measure;

  • 07 — property value;

  • 08 — currency;

  • 09 — data type.

Term section
Occurrences: 1 or more

Element

Number of values

Recommended format

Term content

1

In accordance with ISO 22745-11

Originator reference string for the term

1

As defined by the consensus organization

Standard containing the term

1

As assigned by the secretariat (if the secretariat has already assigned an identifier for this standard), otherwise, local identifier assigned by the submitter (see standard section)

Localization code of the term

1

As assigned by the secretariat (if the secretariat has already assigned an identifier for this localization code), otherwise, local identifier assigned by the submitter (see localization code section)

Published location of the term

0 or more

URL, in accordance with RFC 3986

Abbreviation content

0 or 1

In accordance with ISO 22745-11

Originator reference string for the abbreviation

0 or 1 (must be present if abbreviation content is present)

As defined by the consensus organization

Localization code of the abbreviation

1

As assigned by the secretariat (if the secretariat has already assigned an identifier for this localization code), otherwise, local identifier assigned by the submitter (see localization code section)

Standard containing the abbreviation

1

As assigned by the secretariat (if the secretariat has already assigned an identifier for this standard), otherwise, local identifier assigned by the submitter (see standard section)

Published location of the abbreviation

0 or more

URL, in accordance with RFC 3986

Definition section
Occurrences: 1 or more

Element

Number of values

Recommended format

Definition content

1

In accordance with ISO 22745-11

Originator reference string for the definition

1

As defined by the consensus organization

Standard containing the definition

1

As assigned by the secretariat (if the secretariat has already assigned an identifier for this standard), otherwise, local identifier assigned by the submitter (see standard section)

Localization code of the definition

1

As assigned by the secretariat (if the secretariat has already assigned an identifier for this localization code), otherwise, local identifier assigned by the submitter (see localization code section)

Published location of the definition

0 or more

URL, in accordance with RFC 3986

Image section
Occurrences: 0 or more

Element

Number of values

Recommended format

Image file

1

Portable Network Graphics (PNG) (attached file) (see ISO/IEC 15948)

Originator reference string for the image

1

As defined by the consensus organization

Localization code of the image

1 or more

As assigned by the secretariat (if the secretariat has already assigned an identifier for this localization code), otherwise, local identifier assigned by the submitter (see localization code section)

Standard containing the image

1

As assigned by the secretariat (if the secretariat has already assigned an identifier for this standard), otherwise, local identifier assigned by the submitter (see standard section)

Published location of the image

0 or more

URL, in accordance with RFC 3986

Localization code section
Occurrences: 1 or more

Element

Number of values

Recommended format

Local identifier of the localization code

1

Code that uniquely identifies the localization code within this NCR

Language code

1

ISO 639-1 alpha-2 code

Country code

1

ISO 3166-1 country code

Dictionary

1

ISO 690 (for printed dictionaries) or ISO 690-2 (for electronic dictionaries)

Standard section
Occurrences: 1 or more

Element

Number of values

Recommended format

Local identifier of the standard

1

Code that uniquely identifies the standard within this NCR

Designator of the standard

1

String that identifies the standard, according to a system defined by the consensus organization or its parent body.

Title of the standard

1 or more

As defined by the consensus organization

Uniform resource identifier (URI) for the standard

0 or 1

URI, in accordance with RFC 3986

Version number of the standard

0 or 1

As defined by the consensus organization

Edition number of the standard

0 or 1

As defined by the consensus organization

Publication date of the standard

1

ISO 8601 date code

NOTE 1  Table 2 consists of a series of sections. Some sections can occur more than once. The number of times a section can be occur in a NCR is indicated by a line starting with "Occurrences". For example, the term section can be repeated more than once in case that the submitting organization recognizes more than one term for a concept.

NOTE 2  The local identifier of a localization code or standard is a code that uniquely identifies the localization code standard within a given NCR. It need not be unqiue outside the NCR.

NOTE 3  RFC 5141 defines a uniform resource name (URN) namespace for ISO and IEC publications. The URN syntax provides an identifier for each terminological entry within an ISO or IEC publication. ISO and IEC could use the URN syntax defined in RFC 5141 for the identifiers required in Table 2.

Table 3 — Times for steps for procedure Add Concept

Step Time

1

0

2

5

3

5

4

5

5

5

6

3

7

1

7.4 Change Concept Documentation

This procedure is used to change the documentation of an existing concept. This includes adding a term, definition or image to an existing concept, marking a term, definition or image as deleted, or merging two concepts.

Figure 3 shows a flowchart of the procedure. Table 5 shows the time allowed for each step. In the case of steps performed by the secretariat, the time given for a step is the maximum time; the secretariat may complete the step sooner.

Step 1:

The submitter prepares and submits a CDCR. Table 4 shows the required content of a CDCR.

Step 2:

The secretariat checks the CDCR for completeness. If the CDCR is incomplete, go to step 11.

Step 3:

The secretariat sends a request for approval (RFA) to the concept contributors for terms, definitions and images associated with the concept.

Step 4:

The concept contributors reply to the RFA. Negative replies must include a reason.

Step 5:

The secretariat compiles and distributes the results of the RFA to the concept contributors. If the result was negative, the secretariat notifies the submitter to respond to indicate the intent to continue the process. If the RFA was approved, go to step 10.

Step 6:

The submitter notifies the secretariat of the intent to continue the process. If the submitter does not notify the secretariat within the specified time period of the intent to continue the process, go to step 11.

Step 7:

The secretariat sends a ballot to the VC.

Step 8:

The members of the VC respond to the ballot.

Step 9:

The secretariat compiles and distributes the ballot results. Approval requires a simple majority of those VC members voting. If the ballot was not successful, go to step 11.

Step 10:

The secretariat records the CDCR as approved and makes the necessary updates to an OTD master database to implement the CDCR. Go to step 12.

Step 11:

The secretariat records the CDCR as rejected.

Step 12:

The secretariat notifies the submitter of the action taken.


Procedure Change Concept Documentation

Figure 3 — Procedure Change Concept Documentation

Table 4 — Content of a CDCR

Header section
Occurrences: 1

Element

Number of values

Recommended format

Submitting organization identifier

0 or 1

Organization identifier, as assigned by the secretariat under procedure Register Consensus Organization (see 7.2)

Submitting organization name

0 or 1

 

Organization representative identifier

0 or 1

Person identifier, as assigned by the secretariat under procedure Register Consensus Organization (see 7.2)

Organization representative name

0 or 1

 

Description section
Occurrences: 1 or more

Element

Number of values

Recommended format

Concept identifier

1 or more (more than one only if type of change is "merge concepts")

As assigned by the secretariat

Type of change

1

One of the following, if appropriate:

Description of change

1

Reference OTD identifiers when referring to elements already in the OTD

Term section
Occurrences: 1 or more
Use this section to submit new terms, including revisions of existing terms.

Element

Number of values

Recommended format

Term content

1

In accordance with ISO 22745-11

Originator reference string for the term

1

As defined by the consensus organization

Standard containing the term

1

Local identifier of the standard (see standard section)

Localization code of the term

1

As assigned by the secretariat (if the secretariat has already assigned an identifier for this localization code), otherwise, local identifier assigned by the submitter (see localization code section)

Published location of the term

0 or more

URL, in accordance with RFC 3986

Abbreviation content

0 or 1

In accordance with ISO 22745-11

Originator reference string for the abbreviation

0 or 1 (must be present if abbreviation content is present)

As defined by the consensus organization

Localization code of the abbreviation

1

As assigned by the secretariat (if the secretariat has already assigned an identifier for this localization code), otherwise, local identifier assigned by the submitter (see localization code section)

Standard containing the abbreviation

1

Local identifier of the standard (see standard section)

Published location of the abbreviation

0 or more

URL, in accordance with RFC 3986

Definition section
Occurrences: 1 or more
Use this section to submit new definitions, including revisions of existing definitions.

Element

Number of values

Recommended format

Definition content

1

In accordance with ISO 22745-11

Originator reference string for the definition

1

As defined by the consensus organization

Standard containing the definition

1

Local identifier of the standard (see standard section)

Localization code of the definition

1

As assigned by the secretariat (if the secretariat has already assigned an identifier for this localization code), otherwise, local identifier assigned by the submitter (see localization code section)

Published location of the definition

0 or more

URL, in accordance with RFC 3986

Image section
Occurrences: 0 or more
Use this section to submit new images, including revisions of existing images.

Element

Number of values

Recommended format

Image file

1

Portable Network Graphics (PNG) (attached file) (see ISO/IEC 15948)

Originator reference string for the image

1

As defined by the consensus organization

Localization code of the image

1 or more

As assigned by the secretariat (if the secretariat has already assigned an identifier for this localization code), otherwise, local identifier assigned by the submitter (see localization code section)

Standard containing the image

1

Local identifier of the standard (see standard section)

Published location of the image

0 or more

URL, in accordance with RFC 3986

Localization code section
Occurrences: 1 or more
Use this section to submit localization codes not already in the OTD.

Element

Number of values

Recommended format

Local identifier of the language-country combination

1

Code that uniquely identifies the language-country combination within this NCR

Language of terminology

1

ISO 639-1 alpha-2 code

Country where terminology is used

1

ISO 3166-1 country code

Dictionary defining the spelling and meaning of words in the terminology

1

ISO 690 (for printed dictionaries) or ISO 690-2 (for electronic dictionaries)

Standard section
Occurrences: 1 or more
Use this section to submit information about standards not already in the OTD.

Element

Number of values

Recommended format

Local identifier of the standard

1

Code that uniquely identifies the standard within this NCR

Designator of the standard

1

String that identifies the standard, according to a system defined by the consensus organization or its parent body.

Title of the standard

1 or more

As defined by the consensus organization

Uniform resource identifier (URI) for the standard

0 or 1

URI, in accordance with RFC 3986

Version number of the standard

0 or 1

As defined by the consensus organization

Edition number of the standard

0 or 1

As defined by the consensus organization

Publication date of the standard

1

ISO 8601 date code

NOTE 1  Table 4 consists of a series of sections. Some sections can occur more than once. The number of times a section can be occur in a CDCR is indicated by a line starting with "Occurrences". For example, the term section can be repeated more than once in case that the submitting organization recognizes more than one term for a concept.

NOTE 2  The local identifier of a localization code or standard is a code that uniquely identifies the localization code standard within a given NCR. It need not be unqiue outside the CDCR.

Table 5 — Times for steps for procedure Change Concept Documentation

Step Time

1

0

2

5

3

2

4

15

5

4

6

7

7

5

8

30

9

4

10

3

11

3

12

1


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